Work-Study Process – Easy as 1.2.3.

  1. Complete the Work Study Application, attach your updated resume, and

    email both to Michael Kirchmaier, Director of Financial Aid.

  2. WAIT for e-mail from Michael Kirchmaier notifying you that the paperwork has been processed.

  3. Review the work study positions available at HCHC.

  4. E-mail or telephone the job contact to arrange an interview.

  5. After the interview, WAIT for an e-mail from the contact person to determine if you were accepted for the position.

  6. If not selected, you may apply for other positions. If selected:

    • Return to the contact person so he/she may sign your Work Study Application.

    • Complete:

a. W-4 Form
b. I-9 Form with supporting documentation
c. Student Employment and Confidentiality Agreement
d. Employee Profile
e. MA State Tax Form
f. Employee Application

    • Return to Human Resources:

a. Approved Work Study Application
b. W-4 Form
c. I-9 Form with supporting documentation
d. Student Employment and Confidentiality Agreement
e. Employee Profile
f. MA State Tax Form
g. Employee Application

Human Resources will process and file your paperwork. The approved Work Study Application will remain in your HR file and will serve as authorization for you to begin work.

Please be aware that all Work-Study positions are awarded for the current academic year only and expire the last day of school each spring. Students must re-apply and be approved for a Work-Study position every school year.

Compensation and Time Sheets

All hours worked are electronically reported to the ADP payroll portal. Human Resources will provide you with an access link to the APD Payroll Portal at the time you are hired for a position.

All HCHC students’ earnings are deposited directly into the student’s bank account. Prepare and submit the Payroll Direct Deposit Form to Human Resources when you are notified you have been selected for a position. 

Remember to follow these three easy steps:

1. Complete Work Study Application
Email with updated resume to

2. Select job from the available work study listings.

3. Wait for email approval from Financial Aid before setting up an interview.