Associate Director of Admissions


Working with the Director of Admissions, the Associate Director of Admissions manages a variety of responsibilities in the office, including running on-campus events and daily visits, assisting prospective students with the application process, and overseeing all ambassador teams associated with the Office of Admissions. S/he is also responsible for managing outreach efforts to our pool of prospective students, which is made up of names found on purchased College Board email lists, ambassador pipe lines, CrossRoad graduate lists, and general inquiries. In addition, the incumbent will oversee a wide range of administrative functions within the Admissions Office to support routine operations and to manage special projects and events. This includes coordinating campus visits, updating student information in the Jenzabar database, creating and managing student files, and working directly with prospective students via phone and email. The incumbent works closely with the Director of Admissions and the Marketing & Communications office to ensure all print and email messaging is in line with HCHC’s mission and vision statements, and further ensures that all admissions materials adhere to the College’s brand standards.



  • Assist Director of Admissions with planning and carrying out all on-campus admissions events, including Open Houses and Applicant/Accepted Student events

  • Coordinate all daily visits, ensuring that each prospective student receives a confirmation email with proper instructions for their visit

  • Ensure student worker is entering inquiry cards in a timely manner and fulfill the task if student worker is unavailable

  • Process all applications in Jenzabar and create applicant files  

  • Track document submissions for each applicant and notify student upon receipt

  • Serve as the liaison for external vendor, Ruffalo Noel Levitz, which includes participating in monthly phone meetings, pulling responder reports and College Board names, and uploading records into Jenzabar

  • Complete Common Data Set and additional surveys on admissions data and statistics for college boards, publishers, and other third party sites

  • Respond to inquiries via phone, email, and mail, and send admissions materials as requested

  • Contact all applicants and personally assist them through the application process

  • Schedule and conduct year-round off-campus recruitment to include high school visits, college fairs, one-on-one information sessions, summer camp presentations, church youth speaking engagements, and conferences

  • In coordination with the Director of Admissions, work with Marketing Design Manager to create content for email campaigns, admissions collateral, and other marketing materials

  • Produce engaging PowerPoints for large group visits, including a variety of diverse audiences

  • Actively seek ways in which the Admissions Office can attract a variety of applicants to include international students, transfer students, Semester of Faith students, and students that belong to jurisdictions outside of the GOA

  • Ensure office supplies, including promotional materials, inquiry cards, t-shirts, and other items are fully stocked and reordered as necessary

  • Generate acceptance and rejection letters, and assemble decision packets for mailing

  • Notify Financial Aid, Finance, and Housing when new students are accepted and follow through with the “Admissions to Register” process when students are enrolled

  • Coordinate, initiate, prepare, process, and/or monitor various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other internal College personnel and/or outside individuals or organizations

  • Other duties as assigned  



  • BS/BA degree in Business, Communications, Management, or other appropriate discipline; 4 years of relevant administrative experience; and/or combination of education and experience

  • Experience in a higher education setting with Admissions office experience required

  • Excellent presentation, interpersonal, written, and oral communication skills required

  • Ability to assess students’ developmental needs, provide them with the most accurate information, and lead them to make their own decisions regarding their best-fit college

  • Interest in higher educational issues and willingness to enhance academic services at an undergraduate level by professional development opportunities

  • Broad office management knowledge and skills

  • Basic organizational skills; Experience in organizing and maintaining moderately complex filing and records systems; Previous experience with computerized information systems

  • Excellent comprehension, writing, and math skills required; Bookkeeping/accounting experience desirable

  • Previous supervisory experience a plus

  • Proficiency in MS Office Suite

  • English required; Greek fluency desired

  • Ability to travel (domestic and International) and availability for occasional evening and weekend work required

  • Ability to establish and maintain professional working relationships with colleagues, as well as departmental staff, and be thoughtful of a multicultural environment

  • Strong diplomacy, tact, and discretion skills a must

  • Incumbent must be able to work independently in a dynamic environment, and flexible to changing priorities and multiple responsibilities


Interested applicants should contact

Hellenic College is an Equal Opportunity Employer. A diverse workforce and an inclusive culture is valued.   


David Volz
Director of Human Resources