The Constitution of the Student Government
“We, the students of Hellenic College Holy Cross Greek Orthodox School of Theology, in order to create a more efficient order of student government; to strengthen our religious, intellectual and social responsibilities; and to coordinate the shared desires of our students, do hereby ordain and establish this constitution for the Student Government of Hellenic College and Holy Cross Greek Orthodox School of Theology.”
Article I: Definition
Section 1: This organization shall hereby be known as the Student Government of Hellenic College and Holy Cross School of Theology.Section 2: This organization is not synonymous with the student body. The Student Body is comprised of all students enrolled at HC/HC.Section 3: This Student Government shall be the official representative of the HC/HC student body in accordance with the policies of the administration of this institution.Section 4: This Student Government, as the official representative of the student body must report all business, decisions and procedure to the Office of Student affairs. Although student governments are semi-autonomous bodies, they cannot violate any directives or rules or by-laws of the institution in which they exist.Section 5: This Student Government shall not violate or ignore any of the Canons of the One, Holy, Catholic and Apostolic Church.
Article II: Rights of the Student Body in Student Government
- All eligible members of the student body shall be entitled to hold any office in the Student Government in accordance with Article IV.
- All members of the student body shall have the right to petition and/or voice their opinion on any issue concerning the welfare of the student body to the Student Government, in accordance with the protocol of HC/HC.
- All members of the student body shall have the right to organize and establish a school club, committee or group in adherence to the rules set forth in this constitution or its amendments.
- All members of the student body shall be entitled to one (1) vote in all school-wide elections and at Student Government General Assembly Meetings.
- All members of the student body shall be entitled to proper representation in the Student Government.
Article III: Classes
Section 1: The student body is organized into eight (8) classes determined by date of graduation. Each class is represented in the Student Government by one (1) representative. The purpose of the class shall be to perform the respective functions and duties as determined by the members of that class.Section 2: The membership of the class shall consist of the duly enrolled students of each respective class:
- Hellenic College Freshman Class
- Hellenic College Sophomore Class
- Hellenic College Junior Class
- Hellenic College Senior Class
- Holy Cross Pre-Theology Class
- Holy Cross 5th Year Class
- Holy Cross Middler Class
- Holy Cross Senior Class
Section 3: A student shall be a member of only one (1) class.Section 4: The Class shall elect its own class officers to conduct orderly class business.a. The class officers shall consist of a:
b. The duties of the class officers shall be that:
- President: calls and chairs all class meetings; is responsible for the operations of the class functions, duties and obligations.
- Vice-President: is responsible for representing his class in the Student Government with all the responsibilities and voting privileges thereof, assumes the responsibilities of the president in the president’s absence.
a. If the Vice-President is unable to attend a Student Government meeting, any duly elected class officer may vote on behalf of the class. b. If any voting entity misses three (3) straight regular meetings, their vote and funding shall be suspended for the remainder of the academic year, or until reinstated by two-thirds vote of the Student Government Association.
- Treasurer: is responsible for all the financial duties and records of his class, issues all expenditures with the co-signature of the president.
- Secretary: keeps all records and minutes of class functions and maintains correspondence.
c. No person shall hold simultaneously more than one class office, nor shall an officer of the Student Government hold an office in his respective class. d. The elections of these officers shall be held before graduation and only after the general elections of the Student Government. The Student Government shall announce a date by which elections must be held. If the election results are not submitted to the Student Government by October 1 of that school year to which they pertain, that class shall forfeit their class funds and their class vote for the remainder of the academic year. Hellenic College Freshman and Holy Cross Pre-Theology Classes shall hold their elections in September prior to the first Student Government Meeting of the academic year. e. The tenure of office for the class officers shall begin at the completion of annual commencement ceremonies. Their tenure shall terminate at the same time the following year, after the election of new officers. Section 5: All class officers and chairmen shall be accountable to the class president, who in turn is responsible to the entire class.Section 6: The Recall of Class Officersa. In the event that a class officer is found guilty of nonfeasance (non-performance) or malfeasance (inadequate performance) of the duties as established in this constitution, he may be recalled from office. A recall election shall then be held following an explanation and discussion of accusation concerning his service. A two-thirds majority vote of the entire class membership shall be required to recall an officer from his position. b. In the event that a class president is recalled from office, the class vice-president shall assume the office of president temporarily and a class election shall be held for a new officer within seven (7) days of the recall election. c. In the event that a vice-president, treasurer, or secretary is recalled form office, a class election shall be held for a new officer within seven (7) days of the recall election. Section 7: The responsibilities of establishing and/or collecting dues shall rest with each class.Section 8: Meeting of the Classa. The class president shall call a meeting of the class at least three times a semester. b. A simple-majority quorum of class members is necessary to conduct class business. Section 9: Any dispute concerning class duties or function that cannot be settled by a meeting of the class members shall be brought to the Student Government for mediation.Section 10: The class is accountable to the Student Government as the Student Government is accountable to the class membership through their representative.
Article IV: The Student Government
Section 1: The purpose of the Student Government shall be to act as the legislative, enforcing, and unifying representative of the student body, and to additionally provide activities, events, and programs for the student body.Section 2: The Student Government shall be comprised of two branches:a. The Student Government Association b. The Campus Activities Board Section 3: The Campus Activities Board complements the mission of the Student Government by creating opportunities for student involvement and fostering campus environments that inspire students to become active members of the campus, the school and the community. Working in collaboration with the Office of Student Life, the Campus Activities Board shall offer a wide array of educational, cultural, leadership, social, recreational, and spiritual programs that promote student learning and development. The Campus Activities Board shall make regular reports to the Student Government. It shall have an executive board comprised of five (5) members, selected by the Office of Student Life and ratified by the Student Government Association:a. The Campus Activities Board Director, who holds one vote at Student Government meetings. b. Two (2) representatives of Holy Cross. c. Two (2) representatives of Hellenic College. Section 4: The Student Government Association shall be comprised of one (1) representative from each class plus the five officers of the Student government: a. President b. Vice-President c. Treasurer d. Recording Secretary e. Corresponding Secretary Section 5: Duties of the Student Government Officers. a. The duties of the Student Government officers shall be that the:
- President: calls and chairs the Student Government, prepares agendas for all meetings, reserves voting power for split decisions only, and is ex-officio member of all committees formed by the Student Government.
- Vice-President: assumes the position of the President in his absence, resignation or removal, oversees all election procedures of the Student Government and insures their proper conduct and holds one vote at Student Government Meetings.
- Treasurer: is responsible for all the financial duties and records of the Student Government, issues all expenditures with the co-signature of the President. Heads the Budget Committee of the Student Government and make regular reports to the Student Government. Holds one vote at Student Government meetings.
- Recording Secretary: keeps all minutes, records and files of the Student Government except financial records, and makes available to the Student Body the minutes of meetings upon approval by the Student Government. Holds one vote in Student Government meetings.
- Corresponding Secretary: is responsible for all correspondence of the Student Government and notifies the Student Body of all meetings at least seven (7) days in advance. Holds one vote in Student Government meetings.
b. All officers shall be accountable to the President who is accountable to the Student Government. Section 6: Elections of Student Government Officers a. Nomination and election dates shall be set by the Student Government to be during the last half of the Spring Semester. The nomination period shall consist of two regularly held meetings and no less than seven (7) days. No nominee shall be nominated for more than one (1) office. b. There shall be at least three (3) days between the close of nominations and the election. c. A nominee for any office must not be on any academic or other probation or under any disciplinary action. d. The nominees for the offices of President and Vice-President shall have been members of the Student Body for at least two years upon the beginning of the tenure of office and also full-time students in accordance with the policies of HC/HC. e. The nominees for the offices of Treasurer, Recording Secretary, Corresponding Secretary, as well as all elected committee chairpersons, representatives of the Student Government, and fellowship and association chairpersons shall have been members of the Student Body for at least one year upon the beginning of the tenure of office and also full-time students in accordance with the policies of HC/HC. Section 7: The tenure of office of the Student Government Officers shall begin upon the completion of annual commencement ceremonies. Their tenure shall terminate at that same time, the following year, after the election of new officers.Section 8: In addition to the Officers, the Student Government elects chairmen to each of its permanent committees after the general elections. These committees are as follows:
- Spiritual Life Committee
- Constitution Committee
- Athletics Committee
- Missions Committee
Section 9: Three permanent associations/fellowships exist that elect their own Chairmen subject to ratification of the Student Government, with each chairperson having one vote in Student Government meetings:
- Hellenic Student Association
- Married-Students Association
- Orthodox Campus Fellowship (OCF)
a. An association / fellowship will be considered for permanent status within the Student Government Association if a similar national organization exists with its own constitution / bylaws that are in accordance with Article I Section 5. b. The elections of officers for these associations / fellowships shall be held before graduation and only after the general elections of the Student Government Association. The Student Government Association shall announce a date by which elections must be held. If the election results are not submitted to the Student Government Association by October 1 of that school year to which they pertain, that association / fellowship shall forfeit their funds and their vote for the remainder of the academic year Section 10: An additional Budget Committee is headed by the Student Government Treasurer and includes all Student Government Officers. The Budget Committee shall prepare an annual budget no later than October 15.Section 11: In certain circumstances the Student Government is represented by elected individuals: especially at Faculty meetings, Disciplinary Committee meetings and G.O.Y.A.L. Archdiocesan Committee meetings. Any member of the Student Body eligible for any office may be elected to the post that they qualify for (see below). The President of the Student Government shall not hold any of these offices. Unless otherwise directed by the administration of HC/HC, the President shall represent the student body and the Student Government at all other official functions. a. Faculty Representatives
(Elected by Student Government)
- Two (2) Hellenic College Faculty Representatives, elected after general elections.
- Two (2) Holy Cross Faculty Representatives, elected after the general elections.
b. Disciplinary Committee Representatives
(Elected by General election by Student Body)
- One (1) Representative from Hellenic College
- One (1) Representative from Holy Cross
c. G.O.Y.A.L. Representatives
(Elected by General election of Student Body)
- Hellenic College GOYAL Representative
- Holy Cross GOYAL Representative
d. The tenure for faculty and disciplinary representatives shall be one (1) academic year. e. The tenure for GOYAL Representatives shall be two years.
- The election of GOYAL representatives shall be staggered, so that in any given year one (1) representative is elected, according to the recently vacated post.
- In the event that a person leaves their post for any reason before the tenure is terminated, an interim representative shall be elected to fill only the remainder of the term.
f. All representatives will provide a report to the Student Government at the first meeting following any meeting they may have participated in, and this includes a written summary. g. The representatives are obligated to convey the attitudes of the student body and also any formal message from the Student Government.Section 12: Recall of Elected Officers and Representatives a. In the event that a Student Government officer is guilty of nonfeasance or malfeasance as established by this constitution, he may be recalled from office. A recall election shall then be held following an explanation and discussion of accusation concerning his service. A two-thirds majority vote of the entire student body shall be necessary to remove any Student Government Officer. A general election is held to replace the officer. b. In the event that the President is recalled from office, the Vice-President shall assume the office of President and a general election shall be held for a new Vice-President. c. In the event that any chairman or faculty or disciplinary representative or GOYAL representative is guilty of nonfeasance or malfeasance, he may be recalled from office. A recall election shall then be held following an explanation and discussion of accusation concerning his service. A three-fourths majority vote of the Student Government shall be necessary to remove the chairman or the representative from office. Elections to replace the vacancy shall be held as required by this constitution for a normal election, with the stipulation that any replacement only fulfill the position until the termination of the original tenure. Section 13: Student Government Meetings a. All meetings shall be called by the President of the Student Government, save special meetings for the recall of the President or other officers, in which case the meeting must be called by the senior officer or class representative if those under investigation refuse to do so. These special meetings must contain a three-fourths quorum of members to be valid. b. Public announcements of meetings shall be made at least three days in advance. In the event of the necessity for an emergency meetings a two-thirds quorum will constitute validity. c. A simple majority shall constitute a quorum for a valid regular meeting. d. The Officers have the right to meet in an executive session, but the proceedings of those meetings must be relayed to the Student Government. e. The conduct of the meeting shall be in adherence to Robert’s Rules of Order, unless these are suspended by majority vote at a particular meeting or unless they contradict the traditional practice. f. General Assembly meetings of the entire Student Body shall be called by the Student Government at least once per year and as deemed necessary. A simple majority shall constitute a quorum. g. The meetings shall be called to order and a prayer by a selected representative or officer shall be said. After the meeting is closed, a prayer shall be said before the departure of the Student Government. h. Before any business proceeds in any meeting, save special meetings or emergency meetings, the minutes shall be read and accepted, the treasurer’s report shall be read and any reports by chairmen or other representatives shall be given. The protocol for meeting agendas shall be as follows:
Opening of meeting, call to order.
Minutes and acceptance.
Announcements and Correspondence
Faculty Representative Reports
Disciplinary Committee Reports, unless confidential
GOYAL Representative Reports
Missions Committee Report
Other Committee Reports
Closing of Meeting with summary
The Student Government retains the right to change this protocol at any meeting. Section 14: Committee Obligations
- All permanent committees must present regular reports of their proceedings, after each meeting. This may be done by the chair or an appointed member of that committee.
- Creation of new committees is the privilege of Student Government alone. Clubs may be formed by any students and simply registered with the Student government. Failure to register will forfeit any possibility of funding from the Student Government. Permanent committees must be created by amendment.
- If any committee, permanent or otherwise does no abide by this constitution, they shall be denied funding and/or the assistance of the Student Government.
- Any clubs that receive funding and/or assistance from the Student Government are accountable to it.
- Any committee, club, or other organization that is funded or sponsored by the Student Government must list the HC/HC Student Government as sponsor in any advertisement or correspondence.
Section 15: The Treasury a. The Student Activities funds that are received by the Student Government shall be divided, with one-third of the funds being allocated to the Student Government Association and the remaining two-thirds being allocated to the Campus Activities Board.b. All disbursements from the treasury must be approved by the entire Student Government. c. A petty-cash fund may be created by the discretion of the entire Student Government.d.All fund raising by the Student Government, in its name, or by a committee or club must be approved by the Student Government. Fund raising and usage for each class is left to the discretion of the class.e. Any extra bank, savings or checking accounts must be approved by the entire Student Government. Class accounts must be founded after conferring with the Office of Student Affairs.f. A final account must be made by the treasurer prior to commencement ceremonies and subject to the approval of the Student Government.Section 16: The Student Government reserves the right to the use of the name “The Student Government of Hellenic College/Holy Cross School of Theology” or any form thereof and use of this name by any committee, club, or other organization, save the administration of Hellenic College/Holy Cross School of Theology must be approved by the Student Government.
Article V: Amendment, Ratification, and Nullification
Section 1: All additions to this constitution shall take the form of constitutional amendments. a. All proposed amendments must be approved by the Student Government Constitution Committee and then by the Student Government by simple majority vote. b. After approval by the Student Government, the proposed amendment shall be approved by a two-thirds majority vote of the entire student body. Section 2: This Constitution is subject to the ratification of the Student Government by simple-majority vote and then by a two-thirds majority vote of the entire student body.Section 3: This constitution shall remain in force until such time that it is nullified by a two-thirds majority vote of the entire student body.